How To Word A Rejection Letter To A Candidate

Human Resources
Written By Matthew Burzon, SHRM-SCP

“Matthew, when’s the best time to send a rejection letter to a candidate we aren’t going to hire?”

I say, right away. You owe every candidate complete transparency and a chance to keep going with their job search. 

Unfortunately, amidst a busy hiring time, a lot of of hiring managers get overwhelmed and don’t get around to sending that letter quickly.

It helps to have a template on hand that you can tweak and send. Something along the lines of:

“Dear so-and-so,

While we enjoyed meeting you and appreciate the time you took to meet with us, we have decided to pursue other candidates whose prior experience better fits our immediate needs.

Again, we appreciate your time, and we wish you the best of luck in your career endeavors.”

Having a template like this on hand can take the psychological pressure off of creating a letter from scratch.

Matthew Burzon, SHRM-SCP

As the Founder and President of 𝗧𝗵𝗲 𝗦𝗼𝘂𝗿𝗰𝗲 𝗮𝗻𝗱 𝗥𝗲𝗰𝗿𝘂𝗶𝘁 𝗖𝗼𝗺𝗽𝗮𝗻𝘆, my mission is to transform the recruitment process for businesses seeking exceptional talent.

𝗧𝗵𝗲 𝗦𝗼𝘂𝗿𝗰𝗲 𝗮𝗻𝗱 𝗥𝗲𝗰𝗿𝘂𝗶𝘁 𝗖𝗼𝗺𝗽𝗮𝗻𝘆™ is a B2B and B2C e-commerce platform offering AI-driven and traditional on-demand recruitment and placement solutions. Our team utilizes well researched strategy and in-depth market analysis to deliver bespoke recruitment solutions, ensuring a seamless fit between candidates and company culture. We've cultivated a robust e-commerce platform that connects organizations with top-tier professionals and supports informed hiring decision making.

Our approach to talent acquisition is rooted in modern recruitment techniques and a deep understanding of diverse sourcing, candidate engagement, and AI-driven personalized recruitment email marketing. We are truly a prototypical 21st century artificial intelligence-empowered recruitment agency enabling businesses to overcome the hiring challenges of today's competitive landscape.

https://www.linkedin.com/in/matthewburzon/
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